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Banking operations for

Fund Administrators

Fund Administrators aren't just managing client relationships, they're managing hundreds of legal entities, each with its own accounts, banking partners and payment workflows. Every new client adds complexity. Every new structure adds risk.

Cobase gives administrators one platform to run it all, standardising banking operations and strengthening governance across complex fund structures, without needing to become experts in every bank, payment rail or local market.

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A trusted partner for

Fund Administrators

Whether you're managing a limited portfolio or thousands of legal structures, Cobase provides the control, visibility and operational efficiency needed to deliver scalable, well-governed client services, across every bank, entity and jurisdiction you work in. 

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Visibility

See every client account, in one place

Fragmented banking relationships create fragmented information. Multiple portals, multiple logins, multiple formats: each one is a blind spot waiting to become a problem.

Cobase consolidates account balances, transactions and banking activity across every bank and entity into a single platform, cutting portal sprawl and giving you complete oversight without manual aggregation.

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Payments

Control client payments with confidence

Processing payments on behalf of clients is one of the most sensitive activities an administrator performs, and one of the easiest places for risk to creep in across multiple banks, currencies and legal entities.

Cobase gives you a single controlled environment to initiate, approve and track every payment, standardising execution while reducing operational risk and keeping the full payment lifecycle visible from instruction to settlement.

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Governance

Build controls that hold up before money moves

Protecting client assets starts long before a payment is executed. Compliance checks, callback verification, dual approval, segregation of duties: these controls are only as strong as the process behind them, and spreadsheets and email chains aren't built to enforce them consistently at scale.

Cobase digitises pre-transaction controls and user access management into a single, consistent workflow. Every approval, every check, every override is applied the same way, every time, across every entity you administer.

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Fiduciary oversight

Prove it, whenever you're asked to

Strong internal controls only count for so much if you can't demonstrate them. Regulators, LPs and auditors will ask not just what your controls are, but whether you can show they worked, on this account, for this client, on this date.

Cobase aggregates banking data and activity across every institution into one auditable record. When oversight is questioned, you're not reconstructing a timeline from inboxes. You have the evidence ready.


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Integration

Add clients, not manual workload

Cobase integrates with your ERP, accounting and PMS systems to enable straight-through processing, so growth adds clients, not manual workload. 

Complexity

Scalability

Grow without adding operational complexity

As your client base grows, so does the risk that your banking processes fall out of step with the systems you actually run the business on. 

Frequently asked questions

What can Cobase help fund administrators and service providers manage?

Cobase provides a single platform to manage banking, payments, cash visibility and treasury operations across multiple clients, entities, funds, SPVs, trusts, bank accounts and banking partners. It replaces fragmented banking portals with one central operating environment.

Can Cobase manage payments across multiple banks and legal entities?

 Yes. Cobase enables users to initiate, approve, release and track domestic, SEPA and international payments across multiple banks and entities from a single platform. This includes payroll, capital calls, investor distributions, tax payments and operational expenses, while automatically handling bank-specific formats, local payment standards and connectivity requirements. 

How does Cobase support governance, compliance and fraud prevention?

Cobase combines configurable approval workflows, segregation of duties, sanctions screening, fraud checks and digitised pre-transaction controls. Organisations can configure different workflows for specific clients, entities, jurisdictions or transaction types, including compliance reviews, callback verification, transaction monitoring and due diligence before payments are released. 

Can we control user permissions and approval rights?

Yes. Administrators can centrally create and manage users, approval hierarchies and permissions without relying on individual banking portals. Access can be controlled by role, entity, bank account or responsibility, ensuring strong governance across complex organisations. 

Does Cobase provide a complete audit trail?

Yes. Every user action, approval, payment event and configuration change is fully logged. Supporting documents such as invoices, contracts and loan agreements can also be attached to transactions, providing a complete audit history. 

Does Cobase provide cash visibility and treasury capabilities?

Yes. Cobase delivers real-time visibility into balances and transactions across all connected banks while supporting cash forecasting, intercompany loans, internal funding, liquidity management and invoice netting through integrated treasury functionality.

Can Cobase support complex multi-entity and international organisations?

Yes. Cobase is designed for organisations operating across multiple legal entities, banking partners, currencies and jurisdictions, providing a consistent operating model for banking and treasury activities worldwide.

Can payment approvals be completed remotely?

Yes. Authorised users can review, approve and release payments securely from anywhere using mobile access, notifications and configurable approval workflows.

Interested?

Manage all your bank accounts centrally with Cobase

Simplify your cash management and save valuable time. One platform, complete control over all your financial flows.

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