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Cobase for
Retail companies

Cobase gives retail companies one centralized platform to manage bank connectivity, cash visibility and payments across stores, e-commerce channels, legal entities, countries and financial systems.

By bringing bank accounts, balances, transactions and payment processes together, finance and treasury teams can reduce their reliance on separate bank portals, improve control over daily cash flows and standardize financial operations across the organization.

Whether your organization operates physical stores, e-commerce platforms, wholesale activities or an omnichannel retail model, Cobase provides the connectivity and financial visibility needed to manage a complex and fast-moving banking landscape.

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Cash visibility

Gain a complete view of cash across stores, channels and markets

Retail groups frequently operate through multiple legal entities, brands, stores, distribution centres and e-commerce channels.

Sales proceeds may be distributed across different bank accounts, currencies, payment service providers and local banking relationships. Without centralized visibility, finance and treasury teams must collect and consolidate information from multiple platforms before they can determine the organization’s complete cash position.

Cobase consolidates banking information across entities, banks, countries and currencies, providing one consistent view of cash across the retail group.

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Group-wide cash visibility

Consolidate balances and transaction information from multiple banks into one platform. Central finance and treasury teams can monitor liquidity across stores, online businesses, regional entities and holding companies without switching between bank portals. 

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Entity, brand and market reporting

Organize bank accounts and cash positions by legal entity, brand, country, region or business unit. This makes it easier to understand where cash is available and which parts of the organization may require additional funding. 

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Multi-currency oversight

Monitor balances and transactions across the currencies used for customer sales, supplier payments, payroll, taxes, imports and international operations.

Centralized visibility gives finance teams a clearer understanding of foreign-currency cash positions and upcoming liquidity requirements.

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Automated bank reporting

Automatically collect bank statements, balances and transaction information from connected banks. This reduces manual downloads and spreadsheet consolidation while giving finance teams access to more timely banking data. 

 

 

Collections and payment control

Centralize high-volume retail cash flows

Staffing and workforce solutions companies may process thousands of payments during every payroll cycle.

These can include salaries, temporary-worker wages, contractor payments, expense reimbursements, tax payments, pension contributions and supplier invoices. Payment files may originate from payroll platforms, workforce-management systems, ERP applications and local finance teams.

When every entity, system or bank follows a separate process, it becomes difficult to maintain consistent controls, meet payment deadlines and monitor processing across the organization.

Cobase centralizes high-volume payroll and operational payment flows through one standardized and secure banking infrastructure.

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Centralized sales-proceeds visibility

Monitor incoming sales proceeds across bank accounts, entities and markets from one environment.

Centralized transaction information helps finance teams understand when funds have been received and identify differences between expected and actual incoming cash.

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High-volume payment processing

Process large supplier, payroll, tax, rent, logistics and operational payment batches across entities, bank accounts and countries.

Payment files can be generated in ERP, accounting or payroll systems and securely transferred to Cobase for validation, approval and transmission to the relevant banks.

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Secure payment approvals

Configure approval workflows based on legal entity, bank account, payment type, amount or user responsibility.

Role-based access and clearly separated responsibilities help maintain consistent payment controls across central, regional and local finance teams.

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Complete payment visibility

Monitor payment files from receipt and validation through approval, bank transmission, acceptance or rejection.

Centralized statuses help finance teams identify failed files and rejected transactions without checking multiple bank portals and disconnected system logs.

Liquidity and working capital

Manage seasonal and rapidly changing cash requirements

Retail liquidity can change significantly throughout the year.

Inventory purchases, seasonal stock builds, promotional campaigns, payroll, rent and tax obligations may require substantial funding before the related sales proceeds are received. Peak trading periods, customer demand and changing supplier terms can create further volatility.

Cobase brings actual banking information together with treasury processes, helping finance teams understand available cash, anticipate future requirements and allocate liquidity more effectively.

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Scalable financial infrastructure

Support omnichannel growth and international expansion

Retail groups regularly launch new brands, open stores, expand e-commerce activities, enter new markets and acquire other businesses.

Each change may introduce new legal entities, bank accounts, currencies, finance systems, payment providers and local banking relationships. Managing these developments through separate bank portals and point-to-point connections creates additional implementation work, inconsistent controls and long-term maintenance.

Cobase provides a scalable banking infrastructure that allows retail companies to add entities, accounts and banks within one standardized and controlled environment.

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Faster entity and market onboarding

Add newly established companies, stores, brands, bank accounts and users to the existing platform.

This allows new operations to follow consistent banking, reporting and payment processes from the start.

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Simplified bank connectivity

Connect multiple local and international banks through one centralized platform instead of developing and maintaining a separate connection for each banking partner.

Cobase manages bank-specific formats, protocols and communication channels behind the scenes.

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Support for acquisitions and new brands

Integrate acquired retail businesses, brands and banking relationships into one centralized environment.

This gives central finance teams earlier visibility and control, even while the acquired organization continues to use its existing ERP, e-commerce and financial systems.

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Support for systems transformation

Maintain standardized bank connectivity during ERP migrations, e-commerce transformations and wider finance-system consolidation programmes.

A centralized connectivity layer reduces the impact of backend system changes on individual banking relationships and supports a more maintainable financial architecture.

Frequently asked questions

Can Cobase support retail groups with many stores and legal entities?

Yes. Cobase can support organizations with multiple retail entities, brands, stores, distribution companies and regional subsidiaries.

Accounts, balances, transactions and user access can be organized by legal entity, brand, market, region or business unit.

Can Cobase provide visibility over sales proceeds?

Yes. Cobase centralizes bank statement and transaction information from connected banks, giving finance teams greater visibility over incoming sales proceeds across entities and accounts.

This information can support comparison of expected receipts with the amounts credited to the relevant bank accounts.

Can Cobase connect directly to payment service providers and card acquirers?

Cobase primarily provides connectivity with banks and centralizes the resulting balance and transaction information.

The treatment of payment service providers, card acquirers and other collection channels depends on the provider, available integration methods and the agreed implementation scope.

Can Cobase process high volumes of supplier payments?

Yes. Cobase provides a centralized banking infrastructure for processing large payment batches across multiple entities, accounts and countries.

Payment files can be generated in ERP or accounting systems and securely transferred to Cobase for validation, approval, transmission and centralized status monitoring.

Can Cobase integrate with payroll and workforce-management systems?

Yes. Payment files can be received from payroll, workforce-management, ERP and accounting systems through standardized and secure interfaces.

Cobase can also return bank statements, transactions and payment statuses to the relevant internal financial environments.

Can we connect banks across multiple countries?

Yes. Cobase supports connectivity with banks in different countries through methods including APIs, host-to-host connections, SFTP, EBICS and SWIFT, depending on the capabilities and requirements of each bank.

This allows international retail groups to centralize banking information while individual entities continue to use local or regional banking partners.

Does Cobase replace our ERP or e-commerce platform?

No. Cobase complements your existing ERP, accounting, e-commerce and payment systems.

These systems can remain the primary environments for sales, inventory management, accounting and payment preparation, while Cobase provides centralized bank connectivity, payment workflows and banking information.

Can Cobase support multiple ERP and financial systems?

Yes. Cobase can receive payment files from multiple internal systems and deliver bank statements, transactions and payment statuses back to the relevant financial environments.

This is particularly valuable for retail groups where different brands, countries or acquired businesses use different technology platforms.

Can local finance teams continue to manage their own entities?

 Yes. Role-based access allows local teams to work with designated entities, accounts and payment processes, while central treasury maintains broader group-level visibility and control. 

Can Cobase help us manage seasonal liquidity?

Yes. Cobase centralizes actual bank balances and transactions, which can be combined with expected sales receipts, inventory purchases and operational payments in liquidity forecasts.

This helps finance teams anticipate funding requirements around seasonal stock purchases, promotional periods and peak trading events.

Can Cobase help when we acquire another retailer?

Yes. The acquired company’s legal entities, bank accounts, users and payment processes can be added to the existing Cobase environment.

This gives central finance teams visibility over the acquired banking landscape while the wider integration of ERP, e-commerce and operational systems is still underway.

Interested?

Manage all your bank accounts centrally with Cobase

Simplify your cash management and save valuable time. One platform, complete control over all your financial flows.
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